Jobs in UAE

Administrative Assistant / Secretary

Job title: Administrative Assistant / Secretary

Company:

Job description: Details

Industry:

Information Technology

Job function:

Administrative

Post level:

Associates

Job status:

Full time

Place:

Abu Dhabi, United Arab Emirates

Academic degree:

Bachelor’s degree

Experience:

3-4 years

Salary:

According to industry standards

Skills:

Administration, Office Administration

Job description

A well-known company is looking for a female administrative assistant / secretary with the following requirements:
Requirements:

  • Bachelor’s degree in administration or secretary
  • Minimum 3 years experience
  • With experience in “HR, DOCUMENT CONTROL, SALES, PURCHASES, STOCK, PAYROLL and ADMIN”
  • Ability to work and perform with minimum supervision
  • Can work under pressure
  • Excellent administrative and customer service skills
  • Excellent English speaking, writing and reading skills
  • Knowledge of MS Office (Word, Excel, PowerPoint, etc.)
  • Have an attractive image (professional look) taken over the past six months to reflect your current look
  • Experience in handling certification is an advantage, such as ISO … etc.
  • Knowledge of accounting is an advantage

Responsibilities (including but not limited to):

  • Performs full-time administrative support and smooth running of the production department under the supervision of the managing director / CEO.
  • Performs secretarial work, including submission, typing, correspondence, and other general administrative work assigned from time to time.
  • Will be responsible for the maintenance of office operations through reception and distribution of communications; collect correspondence and mail
  • Managing the reception area, telephonic inquiries, call logs and ensuring proper documentation and data entry. Determine what priority issues are and alert the administration and the executive accordingly.
  • Support staff in assigned project-based work and contribute to team effort by achieving related results if necessary
  • Plan and coordinate office activities and operations for professional conferences.
  • Manage calendars to make appointments (book conference calls, rooms, couriers, hotels, etc.)
  • Arrange and coordinate meetings.
  • Prepare agenda and arrange for staff or other meetings.
  • Arrange arrangements for staff.
  • To maintain and update all documents and to maintain and categorize them in an orderly manner for easy access to specific records (electronically and manually).
  • Call suppliers and customers about inquiries, quotes and payments and keep customers informed of order status.
  • Assist with compiling regularly scheduled reports
  • Assist with the establishment, review and maintenance of office procedures and policies.
  • Maintain inventory by checking inventory to determine inventory levels; provisional requirements; preparation of comparison sheet, placement and expedition of orders; verification of receipt; stocking items; delivery of supplies to workstations.
  • Maintain equipment by completing preventative maintenance; debugging; ask for repairs; monitoring of equipment; monitoring and purchase of meter fund.
  • Be familiar with office management procedures and basic accounting principles.
  • Perform other related work from time to time.

Eligible candidates can submit an updated profile by E-mail: career (at) esat.ae, the e-mail subject should be the ad title.

Expected salary:

Location: Abu Dhabi

Job date: Tue, 10 Aug 2021 22:06:43 GMT

Apply for the job now!

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