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Administrative Assistant – Office Manager

Job title: Administrative Assistant – Office Manager

Company:

Job description: Job description: minimum clearance required to get started: not applicable / no job description: ready to put your assistant and administrative skills to work with departments and teams that are changing the structure of our community? Would you enjoy providing the best job description: Minimum clearance required to get started: not applicable / no job description: ready to work your assistant and office skills with departments and teams that change the structure of our community? Would you enjoy helping top-level department managers keep projects on track? Parsons is now hiring an executive secretary for our fast-growing team. Parsons’ extensive experience combined with your attention to detail and willingness to work hard will propel your career forward. We need our Assistants at this level to gather statistics and general data summaries and combine this information into established reports for use inside and outside the unit. In this role, you perform numerous secretarial and administrative support activities for a senior manager, many of which are highly confidential or sensitive in nature. We need our executive secretaries to exercise good judgment and discretion in the performance of all duties and responsibilities. Responsibilities: Receive and screen visitors, phone calls and mail. Personally respond to as many queries as possible and refer the remaining queries to relevant individuals within the business for timely responses. Prioritize responses to incoming calls from within and outside the enterprise. Prepare correspondence and reports, many of which are confidential. Write non-routine correspondence from short notes or oral instructions and write on your own initiative answers to routine correspondence. Initiate drafts of responses to other correspondence or inquiries for review by the executive. Proofread and / or reformat concepts of documents made by the executive for spelling, grammar and clarity of communication, so that the final correspondence is characteristic. Schedules meetings, conferences and appointments compile and keep a calendar of events and keep the manager informed of commitments. Make arrangements for and offer visitors to dignitaries. Arrange arrangements, coordinate bookings of airlines and car rentals, hotel accommodation and expenses. Prepare meeting agendas, reports, files and other materials for meetings. Can generate presentation graphs or graphs using different graphing software. Compile follow-up files and confidential files and keep them for immediate supervision. Run routine and non-routine reports as appropriate. Examine and compile statistical information and related data, produce special or recurring reports and complete special projects as assigned. Produces and distributes data in graphic, spreadsheet or narrative format. Establish and maintain databases as needed. Keep abreast of all corporate policies and procedures. It serves as a focal point for the collection of newly published policies and the distribution of material. Perform other responsibilities related to this position, as appropriate. Qualifications: Associate of equivalent degree in Business (or equivalent) 10+ years experience in administrative capacity, preferably in the assigned area of ​​specialization) Excellent communication skills. Knowledge of basic library procedures, such as purchasing publications, cataloging documents, handling or supervising the handling of loans and returns. Work knowledge of the library software. Proficient in Microsoft Outlook, Excel, PowerPoint and Word. Arabic knowledge is preferred

Expected salary:

Location: Abu Dhabi

Job date: Sat, 07 Aug 2021 22:27:02 GMT

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