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Indexing Registration Clerk B – Health Information Services

Job title: Indexing Registration Clerk B – Health Information Services

Company: Nova Scotia Health Authority

Job description: Ops ID: 119142
Location: Central Zone, Cobequid Community Health Center
Company: NSHA
Type of employment: Permanent hourly PT (80% FTE) x 1 position (s)
Trade union status: Admin Professionals NSGEU
Closing date for posting: 7-Oct-21

Applications are accepted until 23:59 on the closing date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are more than 22,000 employees providing health care and support services in hospitals, health centers and community-based programs in Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centers and community-based programs across the province. Our team of healthcare professionals includes employees, doctors, researchers, learners and volunteers who provide the necessary healthcare or services. It is achieved in four geographical management zones responsible for the operation of acute care health centers and the provision of a range of inpatient, outpatient services, including academic, tertiary, quaternary care and community-based programs and services, including continuing care, primary health care , public health, and mental health and addictions.


The Indexing Registration Office (IRC), which reports to the Assistant Managers of Health Information Services, is responsible for the accurate and efficient pre-registration / registration of inpatients and / or outpatients, registration for emergency patients in STAR and EDIS systems, ordering diagnostic tests, using of one or more business systems, (STAR, Millennium, PHS) according to the policy of Nova Scotia Health Authority. The IRC will assist patients by providing directional assistance to clinic areas. Also responsible for daily reconciliation and data quality activities. The IRC reduces duplicate records and overlaps entries and performs data integrity activities. The IRC is responsible for ensuring that all patient records and loose documents are prepared, scanned, indexed and released in OneContent based on established policies and procedures. His department works 7 days a week.


  • Grade XII plus one year related experience OR graduate of a recognized one-year office, administration or business course
  • Course in medical terminology is considered an asset
  • Experience using OneContent is preferred
  • Proven knowledge of the Department of Health / Canadian Institute of Health Information requires an asset
  • Previous healthcare experience preferred
  • Proven ability to organize workload independently, meet timelines and deadlines
  • Knowledge of various computer software programs
  • Strong communication and interpersonal skills and the ability to communicate effectively with staff, other professionals, patients and families
  • Accuracy and attention to detail
  • Excellent computer and keyboard skills
  • The ability to function independently as well as a team member
  • Powers in other languages ​​an asset, French

NOTE: Applicants who are equal in education and experience must clearly state such equivalents in their cover letter, CV or application. In addition, candidates will not be considered for an interview if applications are incomplete or information is missing.

** A proficiency test will be taken as part of the selection process **

Hours of work

Permanent (80%) part-time job; 56.00 hours twice a week.

Salary information

Registration Officer B (OFF104):

$ 20.09 – $ 21.91 per hour

Thank you for your interest in this post. Only the candidates selected for an interview will be contacted. Interviews are usually held within three to four weeks after the closing date.

Successful external applicants must submit the documents below and accept all related costs as a condition of service. Additional documentation such as banking services and proof of identity will be included in your offer letter.

  • Criminal record check
  • Proof of education and training certificates
  • Proof of any additional required qualification
  • Valid registration with the relevant licensing body
  • Submission of immunization record, together with documentation on health assessment
  • Proof of SIN number

The leasing process depends on the timeliness of the delivery of the above. It is a bargaining unit of Admin Professionals – NSGEU position. Preference is given to employees of bargaining units for trade unions. Nova Scotia Health Authority proudly offers a smoke-free and odor-free environment. Only online applications are accepted.

The Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free from discrimination, values ​​diversity and is representative at all job levels of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, People with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and identify themselves if they wish to be considered under our employment equity policy.

Work segment: Medical, office, counseling, public health, testing, healthcare, administrative, technology

Expected salary: $20.09 – 21.91 per hour

Location: Lower Sackville, NS

Job date: Thu, 23 Sep 2021 22:57:17 GMT

Apply for the job now!

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