Jobs in UAE

Executive Assistant

Job title: Executive Assistant

Company: First Abu Dhabi Bank

Job description: Description of the company

It’s now your time to join the number 1 bank in the Middle East and one of the most prestigious financial companies in the region. Sharpening the banking world requires a lot of cleverness and skill. We seek the clearest and best to help us achieve our goals, and we will also help you achieve yours. Your success is our success as you grow stronger in your career. Join us and leave your own legacy as a pioneer in the business as well as in the industry.

Job description

WORK PURPOSE:

Provides full secretarial and administrative support to the group leader to facilitate effective and smooth operation, while maintaining confidentiality at all times and in accordance with organizational policies and procedures.

Generic liability

  • Provides a complete secretarial and administrative service to the group head to facilitate the smooth functioning of the department / business unit processes and to enable him / her to concentrate on mainstream activities.
  • Observe the procedures of confidentiality and register and keep accountable documentation to ensure security and control.

Generic liability

  • Provides a complete secretarial and administrative service to the group head to facilitate the smooth functioning of the department / business unit processes and to enable him / her to concentrate on mainstream activities.
  • Observe the procedures of confidentiality and register and keep accountable documentation to ensure security and control.
  • Provide time management / diary service to the group leader to ensure that they can attend all important meetings at the appointed times with all relevant documents needed for the meeting to facilitate the achievement of business objectives.
  • Arrange meetings called by the group leader. Prepare the topics of the agenda and prepare minutes of meetings if necessary.
  • Provide effective personal assistance and correspondence support to the group leader, send correspondence if necessary and take the initiative to compile answers, where appropriate, to ensure that all communication is handled properly.
  • Act as the first point of contact for both internal and external parties who want to contact or meet the group leader, and look at the requests to ensure effective priorities in order to facilitate business requirements as prescribed by the group leader
  • Compile papers / documentation, including reports on projects and departments, presentations and documents, and ensure that they are completed on time and prepared for meetings and discussions.
  • Coordinate all arrangements for visiting delegations and ensure that all required logistics services, visas, etc. Available on time to achieve customer satisfaction.
  • Screen and respond to incoming calls for the group leader and take appropriate steps to deal with the situation. Make routine calls to follow up the actions on behalf of the group leader as indicated and according to the procedures.
  • Assist the group leader in preparing activities / initiatives for public relations. Participate / take the lead in organizing and coordinating public and private events and functions that ensure that corporate brand values ​​and guidelines are adhered to.
  • Review, develop and improve the establishment of workflow processes and systems related to office administration so that the office can function smoothly in accordance with corporate guidelines.
  • Perform other similar or related duties as required by the line manager.

Framework, boundaries, and decision making authority:

  • Functions within the framework and boundaries of group policies as well as overall organizational and management frameworks.
  • Authorized to make decisions according to the approved authorization matrix.

Qualifications

QUALIFICATIONS AND EXPERIENCE:

Minimum qualification

  • Bachelor’s degree or related discipline.

Minimum experience

  • 7 years relevant experience in the banking sector with at least 4 years in similar positions with increasing management responsibilities in the function.

Expected salary:

Location: United Arab Emirates

Job date: Fri, 20 Aug 2021 01:07:37 GMT

Apply for the job now!

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