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Senior Administrative Assistant

Job title: Senior Administrative Assistant

Company: University of Virginia

Job description: The Department of Neurology is looking for a senior administrative assistant to provide administrative support to physicians in the department who coincide with their rapid medical practices, research, education and administrative activities. The incumbent works closely with the faculty to coordinate meetings, events and travel; the preparation of presentations and written reports for meetings and research activities; and serves as a liaison for patients and visitors. It will also be expected to manage patient inquiries, combat incoming phone calls and correspondence, and conduct online literature searches, as well as provide special support for special projects.

The candidate must have excellent oral and written communication skills, as well as strong organizational and administrative skills. Candidate must also work with great attention to detail, show initiative and show flexibility to respond to the diverse demands in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) is required. Knowledge of EPIC is preferred. To be competitive, applicants must have significant related experience in administrative support in a higher education or medical office. A bachelor’s degree may be considered instead of experience. A high school diploma or equivalent with at least four years of experience is required.

To be eligible, applications must be received by 30 September 2021. This is a non-exempt position with an advantage. This position is a limited position that depends on funding and performance. The university will perform background checks on all new staff members before service. For questions about the job or the application process, contact Daniel Strong, Senior Recruiter at.

How to apply:

Applications that do not contain all the required documents are not fully considered; please note that several documents can be uploaded in the box.

Process for external applicants: Apply, and search for ‘R0028806’. Complete an application online and attach a cover letter, CV / CV and contact information for three references (name, e-mail address, telephone number and address).

Process for internal UVA applicants: Apply via your Workday homepage, search for ‘Job Search’ and search for ‘R0028806’. Complete an application online and attach a cover letter, CV / CV and contact information for three references (name, e-mail address, telephone number and address).


Education: High school diploma. Bachelor can replace experience.
Experience: Four years of relevant experience. Bachelor’s degree can replace years of experience.
Licensing: None


It is primarily a sedentary work that involves extensive use of desktops. The work sometimes requires traveling some distance to attend meetings and programs.

Requirement for vaccination against COVID

The University of Virginia expects all current and new employees (UVA Health System and Academic) to be vaccinated against COVID-19.

If you are appointed to work within the university health system, you must provide proof of vaccination or be prepared to receive the vaccination. Employees may request a medical or religious exemption from vaccination.

If you are appointed to work on the academic side of the university, excluding the School of Medicine, School of Nursing, UPG and the Library of Health Systems, you must provide proof of vaccination or be prepared to subject yourself to compulsory, weekly appearance tests . Employees who work 100% remotely will not undergo the weekly appearance test; However, if the employee even works at UVA sites (including the Medical Center) at intervals, he should be tested for COVID-19 indefinitely once a week and follow masking mandates.

NOTE: Some medical and safety sensitive positions require vaccination and are not eligible for release. Consult the website for more information on how the vaccination and testing requirements in your workplace will apply to you.

The University of Virginia, including the UVA Health System representing the UVA Medical Center, Schools of Medicine and Nursing, the UVA Physician’s Group and the Claude Moore Health Sciences Library, is fundamentally committed to the diversity of our faculty and staff. We believe that diversity is excellence that expresses itself through the perspectives and experiences of each person. We are equal opportunities and affirmative action employers. All qualified applicants will receive compensation for work without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, gender (including pregnancy), sexual orientation, veteran status and family medical or genetic information.

Expected salary:

Location: Charlottesville, VA

Job date: Thu, 23 Sep 2021 07:33:00 GMT

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