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Construction Administrator

Job title: Construction Administrator

Company: AppleOne

Job description: Description

The construction administrator. provides administrative and administrative support to the project team for the day-to-day activities of the project, including: administration of subcontracts and all associated construction compliance, documents and documentation; electronic processing of invoices and payroll of subcontractors and suppliers; workplace safety; office management; and start and execute the start and end of the project. In addition, the project assistant must meet all deadlines and meet the standards of the company’s policies and procedures.


  • Coordinate the establishment of an office, office and telephone equipment, office supplies and supplier services.
  • Responsible for promoting and coordinating sustainable practices with the company’s sustainability and project team.
  • Copy, scan, upload files, prepare binders, set up new suppliers and subcontractors.
  • Answer telephones, greet visitors, order office and food supplies, maintain office and housekeeping of kitchen, mail area, conference room (s) and foyer.
  • Distribute incoming mail / packages and prepare outgoing packages; US Post, GSO, Fed Ex, UPS, Planning / Drawing Services and Couriers.

Review, prepare and maintain files of subcontracts, purchase orders, subcontracts, change orders, provisional notices, loan waivers and insurance certificates.
– Work closely with subcontractors to collect monthly progress invoices and compliance

  • Process new hiring field and transfer employees and coordinate retrenchment paper.
  • Promote safety while carrying out all day-to-day project responsibilities.
  • Assist the project team with the completion of projects, including the subcontractors and suppliers to eliminate the office, the de-mobilization of the office and the relocation of the documents, including all necessary documentation. and in accordance with company policies and procedures.
  • Other duties and tasks as requested by the project manager.


  • Strong computer skills with the ability to use MS Office proficiently (Word, Excel, Outlook). Knowledge of Adobe Acrobat and Reader.
  • Experience using construction software (CMIC, JD Edwards, Prolog)
  • He is able to quickly learn and navigate new software and use it to review, locate and upload various documents.


  • Minimum 2 years degree or related work experience equivalent.
  • Three to five years experience in the construction industry.
  • Three to five year creditors: invoice provider and subcontractor
  • Previous experience in the public sector: Certified payroll, ruling wage (Davis Bacon Act) and ARRA.
  • Understood and familiar with Mechanics Lien Laws.

We are an equal opportunity employer committed to excellence, diversity and inclusion.

Additional skills

(not specified)

Expected salary:

Location: Pleasanton, CA

Job date: Sat, 18 Sep 2021 07:40:53 GMT

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