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Administrative Assistant

Job title: Administrative Assistant

Company: Howard Hughes Medical Institute

Job description: We currently have an opening for an administrative assistant in Dr. Michael Welsh’s laboratory at Pappajohn Biomedical Institute, at the University of Iowa in Iowa City. The Welsh Lab is interested in understanding the biology of cystic fibrosis (CF) and developing new treatments for the deadly genetic disease. The team also investigates the cellular and molecular bases of Parkinson’s disease and other neurodegenerative diseases and focuses on new therapeutic approaches. More information about the laboratory can be found on their

This role is an integral part of the laboratory and will be responsible for supporting the researcher with calendar, travel and correspondence. Strong candidates will have previous experience working with these responsibilities on different mediums, and a strong commitment to customer service. This event is ideal for those hoping to work in a challenging, intellectual environment with a team of individuals who are genuinely passionate about their work.

Main responsibilities:

Coordinate the investigator’s communications, including email and phone

Maintain the investigator’s calendar, including scheduling and coordinating appointments, meetings, committee activities, conferences, and special events.

Coordinate the travel arrangements of the investigator, who acts as liaison with the host of events and completes the process of completing travel allowance.

Write and revise, proofread and edit, examine and compile written material (correspondence, documents and / or special reports).

Assist with managing timeline and deliveries for grants and other time-sensitive activities

Order office supplies and help with inventory management if needed

Update the researcher’s CV regularly (publications, lectures, awards).

Assistance with liaison between the laboratory and various administrative offices

Perform various secretarial duties as required


Bachelor’s degree and 2-3 years related experience, or the equivalent combination of education and work experience

Strong computer skills using standard office equipment. Must be very familiar with the Apple (Mac OS) system. Proficiency required in Microsoft Word and PowerPoint, as well as Adobe Acrobat and Photoshop.

Excellent communication, organizational, record and interpersonal skills

Must be able to work independently as well as part of a team

Physical requirements:

Remain in a normal sitting or standing position for long periods; reach and grab by extending hand (s) or arm (s); dexterity in manipulating objects with fingers, for example using a keyboard; communication skills using the spoken word; the ability to see and hear within normal parameters; the ability to move across the workspace. The position requires mobility, including the ability to move materials weighing up to a few pounds (such as a laptop or tablet).

Persons with disabilities may be able to perform the essential duties of this post with reasonable accommodation. Applications for reasonable accommodation are assessed on an individual basis.

Please take note:

This job description describes the most important duties, responsibilities and requirements of the job; however, it should not be construed as an exhaustive statement. Unless they begin with the word ‘power’, the most important duties and responsibilities described above are ‘essential functions’ of the job, as defined by the Americans with Disabilities Act.


We offer a complete and competitive range of benefits.

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Expected salary:

Location: Cedar Rapids, IA

Job date: Fri, 17 Sep 2021 07:42:35 GMT

Apply for the job now!

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